Workplace & Office Coordinator

About the Company

TerraFirma is redefining how the world moves earth for construction. Founded by former SpaceX engineers and backed by Bain Capital Ventures, TerraFirma is automating construction to make it faster, cheaper, and safer by applying engineering principles of simplification and automation to infrastructure.

Responsibilities

• Serve as the primary point of contact for HQ and coordinate day-to-day site operations
• Manage vendors across cleaning, maintenance, repairs, and security
• Own shipping and receiving, including package intake and outbound shipments
• Maintain office and kitchen inventory and run food programs for the team
• Plan and execute internal events including team lunches, recruiting onsites, and holiday celebrations
• Own end-to-end logistics for team off-sites including travel, venues, and budgets
• Procure and manage office IT equipment including laptops and monitors
• Ensure new hires are set up with workstations, access badges, and onboarding supplies
• Troubleshoot basic workplace and equipment issues
• Support leadership with ad-hoc administrative tasks and calendar coordination

Requirements

• 3+ years of experience in office management, workplace operations, or executive administration
• Demonstrated ability to manage vendors, budgets, and facility operations
• Strong organizational skills and ability to prioritize high-urgency tasks
• Experience planning events or off-sites for 50+ people
• High-agency, hands-on mindset
• Ability to lift up to 25 lbs
• Willingness to work extended hours or weekends when needed for critical events
• Must be willing to relocate to Austin, TX if not within commuting distance

Preferred Qualifications

• Experience in a high-growth startup environment
• Experience supporting engineering, hardware, or operations teams
• Previous experience with IT procurement or basic IT support
• Familiarity with safety and compliance in mixed office and workshop environments