Workforce Planner

About the Company

Neko is redefining what prevention means, from treating illness when it arrives, to sustaining health before it's ever at risk. Our mission is to make data-driven, preventative care accessible to more people, before symptoms appear.

Responsibilities

• Own accurate, on-time bi-weekly/monthly rota publication for all assigned Swedish clinics
• Establish daily tracking of open shifts and coverage gaps across assigned clinics
• Administer Quinyx (locations, roles, templates, policies, leave rules) for assigned clinics
• Deliver a reliable weekly staffing pack including coverage %, overtime, and utilization metrics
• Reduce payroll queries and adjustments through cleaner timesheet reconciliation

Requirements

• Experience in scheduling/rota coordination, clinic operations, or workforce administration
• Proficiency in Excel (filters, lookups, pivot basics, conditional formatting)
• Hands-on experience with a WFMS/scheduling system (e.g. Quinyx, Deputy, UKG, Rotageek)
• Excellent written and verbal communication skills in English
• Demonstrated ownership of detail-heavy, deadline-driven admin work

Preferred Qualifications

• Multi-site healthcare or shift-based operations background
• Direct Quinyx experience
• Prior exposure to payroll reconciliation or HRIS-to-payroll data flows