Wellness Administration Coordinator

About the Company

At Huda Beauty, our Vision is to lead in creating a democratized beauty industry where power is given back to people to define, create, and enjoy beauty for themselves! Launched by award-winning beauty powerhouse Huda Kattan in 2013, Huda Beauty is one of the world’s fastest growing beauty brands.

Responsibilities

• Manage and coordinate all medical appointments for the Executive family, including annual health screenings and specialist consultations
• Track referrals, treatment plans, and specialist recommendations
• Obtain, organize, and maintain medical records, reports, and test results
• Prepare concise medical summaries to support informed healthcare decisions
• Coordinate wellness programs, including supplement protocols and prescription renewals
• Maintain wellness calendars and monitor key health milestones
• Arrange healthcare services and priority medical appointments while travelling
• Coordinate medical transportation and support services when required
• Manage relationships with international concierge medicine and healthcare providers
• Ensure continuity of care during Executive family travel and overseas stays
• Develop and maintain a secure, centralized medical records system
• Manage insurance processes, including pre-authorizations, claims submissions, and reimbursement tracking
• Review medical invoices for accuracy and liaise with providers to resolve billing issues

Requirements

• Medical Admin background
• Exceptional discretion and confidentiality
• Medical terminology knowledge
• Experience coordinating specialists and hospitals
• Strong project management skills
• Excellent written communication

Benefits

• Monthly “Self Love Days” – at company discretion
• Premium Medical/Dental/Vision coverage for employee plus dependents
• Monthly coaching sessions with our in-house Success Coach
• Employee discounts on all Huda Beauty products
• Quarterly product gifting