Wealth Banking Executive Assistant

Responsibilities

• Provide high-level administrative, financial, and human resources support to senior executives and their direct reports.
• Manage complex calendars, meeting invitations, travel arrangements, and departmental events.
• Oversee administrative and operational processes, ensuring adherence to control standards and best practices.
• Manage sensitive communications, Outlook inboxes, and confidential documentation.
• Prepare and format data into regular and ad-hoc reports, dashboards, and presentations.
• Process invoices, manage departmental expense claims, and track budgets.
• Supervise the day-to-day functions of an administrative team and manage staff vacation/absence scheduling.
• Coordinate training requirements and maintain office supply inventory.
• Act as a liaison between internal business units and external vendors regarding premises and office planning.

Requirements

• 8+ years of relevant administrative experience.
• Minimum of 2 years of experience managing administrative staff.
• Post-secondary degree in a related field of study.
• In-depth verbal and written communication skills.
• Strong analytical, problem-solving, and data-driven decision-making abilities.
• High level of technical proficiency and influence skills.
• Proven ability to work independently on complex tasks and manage sensitive information with confidentiality.

About the Company

BMO is a leading bank driven by a single purpose: to Boldly Grow the Good in business and life. As the 8th largest bank in North America by assets, we provide personal and commercial banking, wealth management, and investment services to more than 12 million customers across Canada, the United States, and globally.