Undergraduate Programs Coordinator

Responsibilities

• Manage administrative functions for Economics undergraduate programs, including admissions, course scheduling, and student advising services
• Process admissions applications, interpret transcripts, and coordinate admission offers for Majors, Combined Majors, and Honours programs
• Act as the Timetable Representative for undergraduate economics courses, managing scheduling for over 160 sections per year
• Provide academic guidance to approximately 1,000 domestic and international students regarding registration, program requirements, and university policies
• Coordinate academic misconduct cases and support the Academic Integrity Advisor with documentation and reporting
• Plan and execute departmental events such as graduation receptions and Honours poster sessions
• Supervise and provide direction to the Undergraduate Programs Assistant
• Maintain departmental websites, email lists, and official correspondence to ensure timely student communication

Requirements

• High School graduation
• One year post-secondary diploma
• Four years of related administrative or academic coordination experience
• Commitment to equity, diversity, and inclusion in the workplace

Preferred Qualifications

• Advanced proficiency in MS Excel, MS Word, and PowerPoint
• Experience with UBC academic systems and administrative workflows
• High level of initiative and ability to work independently with minimal supervision
• Strong ability to prioritize tasks and solve problems in a high-workload environment
• Excellent attention to detail and professional communication skills

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. UBC is a leading employer in British Columbia and Canada, committed to fostering an inclusive community of engaged students, faculty, and staff dedicated to shaping a better world.