Undergraduate Programs Assistant

Responsibilities

• Coordinate all aspects of admissions, including application processing, offers, refusals, and recruitment activities.
• Manage course scheduling for over 160 undergraduate ECON sections, including labs and discussion sections.
• Monitor course registrations, prerequisites, and eligibility to ensure students meet program requirements.
• Serve as the initial point of contact for approximately 1000 students, providing guidance on registration, program requirements, and academic support.
• Coordinate final exam schedules and the exam viewing process while maintaining strict privacy and security protocols.
• Assist with student misconduct cases by attending meetings and documenting case progression.
• Supervise Work Learn students and volunteers at the Economics Learning Center (ELC).
• Prepare scholarship recommendations and manage administrative tasks such as change of grade forms and curriculum change documentation.
• Maintain departmental files, email lists, and statistical reports regarding admissions and enrollment.

Requirements

• High School graduation.
• One year of post-secondary diploma.
• Four years of related administrative experience, or an equivalent combination of education and experience.
• Commitment to enhancing awareness and skills related to equity, diversity, and inclusion.

Preferred Qualifications

• Proficiency in MS Productivity Suite (Word, Excel, PowerPoint).
• Knowledge of UBC academic systems.
• High level of initiative and the ability to work independently with minimal supervision.
• Strong ability to prioritize tasks and manage problems in a high-workload environment.
• Exceptional attention to detail and consistency.
• Ability to communicate complex School, Faculty, and University policies clearly and professionally.

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. We are committed to attracting and sustaining a diverse workforce to achieve excellence in research, innovation, and learning.