Undergraduate Assistant

Responsibilities

• Coordinate the recruitment and training process for teaching assistants, exam invigilators, course instructors, and sessional lecturers
• Proof and post job advertisements using hiring software
• Interpret guidelines to determine graduate student eligibility for teaching assistantships
• Prepare draft employment letters using established templates
• Collect and manage supporting documentation required for payroll and HRIS processing
• Maintain accurate information within departmental databases and digital platforms
• Collate and organize data for various administrative reports
• Track and monitor course enrollments and report numbers to management

Requirements

• Advanced College Diploma (3 years) or a Bachelor's degree
• Minimum of two years of relevant administrative and academic support experience in a complex office environment
• Demonstrated experience in front-line customer service with diverse stakeholders
• Proficiency in Microsoft Office Suite, specifically Excel for data organization
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent verbal and written communication skills
• Experience handling confidential or sensitive information professionally

Preferred Qualifications

• Experience working in a post-secondary or academic administrative environment
• Familiarity with university systems such as student records, room bookings, or HR/payroll workflows
• Experience with database management or enterprise systems (e.g., ROSI/ACORN, HRIS, Quercus)
• Knowledge of accessibility standards and inclusive administrative practices

About the Company

The University of Toronto Scarborough is a place of energy, enthusiasm, and passion. The Departments of Anthropology and Sociology consist of award-winning faculty who combine active research programs with teaching excellence. We are committed to inclusive excellence and proactively promote diversity within our academic community.