Transaction Coordinator

Responsibilities

• Manage and prioritize multiple projects for the broker team, tracking deadlines, action items, and deliverables.
• Support business development through the creation of pitch decks, graphic materials, and marketing proposals.
• Maintain and update broker transaction data across websites and client portals.
• Manage listing databases, including drafting listing agreements and renewal extensions.
• Coordinate transaction and due diligence processes, including entering deal sheets and submitting trade records.
• Provide general administrative support such as coordinating meetings, booking conference rooms, and managing transaction logistics.
• Prepare invoices and track payments to ensure smooth transaction completion.

Requirements

• 1–2+ years of administrative support experience (real estate experience is an asset).
• Bachelor’s degree, preferably in Business, Real Estate, or a related field.
• Proficiency in MS Office (Word, Excel, PowerPoint, Teams) and comfort with cloud-based systems.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities in a fast-paced, high-volume environment.
• Detail-oriented mindset with a proactive approach to problem-solving.

About the Company

Colliers is a leading global commercial real estate services and investment management company. We provide expert advice to property occupiers, owners, and investors, investing in relationships to create enduring value. Our enterprising culture empowers our people to take ownership and drive exceptional results for our clients and communities worldwide.