Timetabling Officer

Responsibilities

• Coordinate academic timetables, assessments, exams, and individual lessons using Time Edit and My Timetable.
• Manage accurate data collection, entry, and updates to ensure schedules and room bookings meet deadlines.
• Collaborate with academic, operations, and campus services staff to resolve scheduling issues and support teaching activities.
• Contribute to room bookings in accordance with timetabling policies and space management plans.
• Analyse timetabling and space booking data to prepare reports and support continuous improvement initiatives.

Requirements

• Degree or equivalent experience in an education or related environment.
• Proven experience collaborating with diverse stakeholders in complex organisations.
• Strong technical skills in databases and data management with an aptitude for integrated software systems.
• Excellent organisational skills with the ability to manage multiple deadlines and solve scheduling problems.
• Knowledge of academic policies and timetabling software such as Time Edit.
• Basic database knowledge of FileMaker Pro.

Benefits

• Competitive salary with 17% superannuation.
• Flexible work arrangements and progressive leave provisions (including parental, gender affirmation, and cultural leave).
• Professional development opportunities and access to learning platforms like LinkedIn Learning.
• Salary packaging and various employee discounts.
• Comprehensive health and wellbeing programs, including an Employee Assistance Program.

About the Company

The University of Melbourne is a world-leading institution dedicated to benefiting society through transformative education and research. The Faculty of Fine Arts and Music, located at the Southbank campus, provides a vibrant and innovative environment for creative arts and music education, home to the Victorian College of the Arts and the Melbourne Conservatorium of Music.