Team Assistant

Responsibilities

• Provide day-to-day administrative and logistical support to the Ukraine Country Office, including scheduling meetings, organizing workshops, and coordinating calendars.
• Support visiting WBG missions by coordinating schedules, transport, accommodation, and liaison with government counterparts and stakeholders.
• Assist with travel arrangements for staff, consultants, and mission teams in accordance with World Bank procedures.
• Support budget preparation, monitoring, payment processing, and procurement actions.
• Assist in preparing materials such as stakeholder mapping, background research, meeting notes, presentations, and correspondence.
• Maintain and update databases, contact lists, filing systems, and mission records.
• Draft, format, and quality-check various documents including briefs, reports, and presentations.
• Coordinate with internal units (procurement, finance, security, etc.) and external stakeholders to facilitate office and project activities.

Requirements

• Bachelor's degree or diploma in administration, business, accounting, project management, public administration, international relations, or a related field.
• Proven work experience in administrative, logistical, or operational support.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Strong organizational skills and the ability to manage multiple tasks in a fast-moving environment.
• Excellent written and oral communication skills.
• Fluency in both English and Ukrainian.

Preferred Qualifications

• Experience supporting development programs, emergency response, or reconstruction efforts.
• Prior experience working within an international organization or a government-facing environment.
• Familiarity with World Bank systems and administrative procedures.

Benefits

• Comprehensive retirement plan.
• Medical, life, and disability insurance.
• Paid leave, including parental leave.
• Reasonable accommodations for individuals with disabilities.

About the Company

The World Bank Group is a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and over 120 offices worldwide, we work with public and private sector partners to invest in groundbreaking projects and develop solutions to the most urgent global challenges.