Team Assistant

Responsibilities

• Act as the primary point of contact for the team, managing communications with internal departments, external stakeholders, and service providers
• Manage complex agendas and resolve schedule conflicts proactively
• Organise comprehensive domestic and international travel itineraries and logistics
• Process travel expense reports and manage general team expenses
• Coordinate meetings and correspond with senior external officials across business and government sectors
• Filter and prioritise incoming requests and direct critical communications

Requirements

• Excellence in written and verbal communication
• Ability to engage effectively with senior officials in private and public sectors
• Strong task prioritisation and ability to maintain structure in fast-paced environments
• High degree of professional judgement, reliability, and discretion
• Proficiency in MS Office and Outlook
• Proven competency in administration or workplace coordination

Preferred Qualifications

• Proficiency using SAP Concur or similar expense management systems
• Experience in advanced travel management and event planning
• Understanding of operational rhythms within high-growth or technology environments

Benefits

• Competitive salary and VSOP options
• Relocation support up to €2,500 and 4 weeks temporary accommodation
• Yearly learning allowance of €500/£450
• Gym membership and mental health support
• Regular company events and monthly social allowances
• Enhanced parental leave (22 weeks primary, 6 weeks secondary)
• Family support including paid emergency leave and pregnancy remote work options

About the Company

Helsing is a defence AI company on a mission to protect democracies through technological leadership and ethical AI deployment.