Team Assistant

Responsibilities

• Provide day-to-day administrative support to the Executive Assistant to the CEO
• Manage calendars, meetings, and scheduling across multiple time zones
• Organise meeting logistics, including room bookings, catering, and travel arrangements
• Prepare meeting materials, agendas, and presentations
• Act as a point of contact for internal stakeholders on behalf of the CEO Office
• Support cross-regional coordination and ensure timely follow-up on action items
• Coordinate all travel arrangements including flights, accommodation, and itineraries
• Support the planning of internal events, leadership meetings, offsites, and board-related logistics
• Process expenses, invoices, and approvals accurately and in a timely manner
• Maintain organised records and ensure compliance with internal policies

Requirements

• 2–5 years of experience in an administrative or support role
• Strong organizational skills and attention to detail
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• High level of professionalism and discretion
• Excellent communication skills in English
• Strong MS Office / Microsoft 365 skills
• Interest in and confidence using AI tools like Microsoft Copilot
• Ability to work in the office 5 days per week