Team Assistant and Office Manager

Responsibilities

• Manage complex calendars, meetings, and scheduling across multiple stakeholders and time zones
• Coordinate internal and external meetings, ensuring accuracy of attendees, logistics, and communications
• Independently coordinate team meetings, client events, off-sites, and travel logistics from planning through execution
• Manage vendors, attendee communications, event timelines, and on-site coordination
• Support the smooth running of the London office, including supplies, food orders, facilities, and visitor management
• Coordinate internal and external office visits to ensure a professional experience for clients and guests
• Build structure and organization across team operations through trackers, follow-ups, and process coordination

Requirements

• 3+ years of experience in an executive assistant, office manager, team assistant, or operations coordination role
• Experience supporting fast-paced, client-facing, or commercial teams
• Proven ability to manage complex scheduling, logistics, and events independently
• Exceptional organizational skills and strong attention to detail
• Strong written and verbal communication skills
• Proficiency in Google Workspace and/or Microsoft Office
• High level of professionalism, discretion, and emotional intelligence

Preferred Qualifications

• Experience supporting senior commercial leadership teams
• Experience managing office operations or workplace logistics
• French and/or Spanish language skills

Benefits

• Excellent medical, dental, and vision coverage

About the Company

Zeta Global is a marketing technology company that helps brands engage with consumers through data-driven insights and advanced automation. We are committed to building a workplace culture of trust and belonging where everyone feels invited to bring their whole selves to work.