Student Services Assistant

Responsibilities

• Provide direct student-facing support and guidance regarding academic processes, program requirements, and University policies.
• Assist students and program directors with tracking degree progress and monitoring course enrollment.
• Support recruitment and retention efforts through proactive outreach, application assistance, and new student orientation coordination.
• Maintain accurate and confidential student records in strict compliance with FERPA standards.
• Coordinate with University offices including the Registrar, Financial Aid, Admissions, and Disability Support Services.
• Perform general administrative and clerical duties such as filing, record-keeping, and managing office operations.
• Support alumni engagement and track student outcomes related to licensure and program review.

Requirements

• Bachelor’s degree in higher education, counseling, business administration, communications, or a related field.
• One year of experience in customer service, student support, administrative coordination, or office support.
• Knowledge of student registration processes and enrollment management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite.
• Familiarity with FERPA and confidentiality standards.

Preferred Qualifications

• Prior experience as an administrative assistant in higher education, non-profit, or corporate environments.
• Experience supporting graduate or professional programs.
• Experience in academic advising, admissions, or student retention initiatives.

About the Company

California Lutheran University is located in beautiful Ventura County. Our mission is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. As a federally recognized Hispanic-Serving Institution, we are committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.