Specialist, Global Accounts Payable Expense

Responsibilities

• Own the end-to-end processing of employee expense reports, ensuring accuracy, policy compliance, and timely reimbursement.
• Serve as the firm’s authority on travel and expense policy, interpreting requirements and managing exceptions.
• Reconcile corporate and purchasing card transactions across various programs, resolving discrepancies and missing documentation.
• Manage day-to-day operations of the virtual payables program, including transaction monitoring and vendor enrollment.
• Conduct periodic audits of expense reports and card transactions to ensure compliance with GAAP and SOX controls.
• Act as a second-line escalation point for processors regarding complex expense submissions and policy interpretations.
• Support system testing, configuration validation, and process improvement initiatives within the T&E function.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 5+ years of experience in accounts payable, travel and expense management, or a related finance operations function.
• Direct experience with Emburse (Chrome River) for expense reporting and invoice management.
• Proven expertise in corporate card program reconciliation and employee reimbursement processing.
• Strong working knowledge of GAAP and SOX compliance requirements.
• Advanced proficiency in Microsoft Excel (VLOOKUPs, pivot tables, and data analysis).
• Excellent written and verbal communication skills for interacting with attorneys and firm leadership.

Preferred Qualifications

• Prior experience working within a law firm or professional services environment.
• Familiarity with Elite 3E or comparable legal industry ERP/financial management systems.
• Experience with corporate travel management platforms such as AMEX GBT, SAP Concur, or Navan.
• Experience with virtual payables or virtual card programs.
• Exposure to procure-to-pay (P2P) platforms such as Zycus or Coupa.

Benefits

• Comprehensive medical, dental, vision, and life insurance.
• 401(k) plan and profit sharing.
• Generous PTO program and 10 paid holidays per year.
• Paid parental leave and family support benefits.
• Professional development programs and anniversary bonuses.
• Wellbeing programs including mental health and relationship support.

About the Company

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we provide personalized service and seek dynamic individuals who share our commitment to service, innovation, and professional growth.