Special Event Coordinator

Responsibilities

• Manage administrative and operational components including guest lists, RSVPs, staffing plans, and floorplans
• Create briefing materials, production documents, and printed collateral
• Schedule planning meetings, capture minutes, and track action items
• Support on-site operations including vendor load-in/break-down and guest check-in
• Coordinate with venue and catering staff to ensure seamless event flow
• Assist in training and managing office interns
• Serve as a primary liaison with vendors on event logistics

Requirements

• Bachelor's degree required
• 1+ years of event experience in production, political/community organizing, or public service
• Strong knowledge of or interest in NYC government and political landscape
• Outstanding written and verbal communication skills
• Ability to work a non-traditional, flexible schedule including evenings and weekends
• Physical stamina to stand/walk for long periods and lift up to 35 lbs

About the Company

The New York City Mayor's Office of Special Projects and Community Events (MOSPCE) organizes and directs Mayoral public ceremonies, celebrations, and receptions across the five boroughs in partnership with city agencies and the private sector.