Special Assistant to the CEO

Responsibilities

• Manage the CEO’s calendar as a strategic asset and primary owner of time architecture
• Evaluate and prioritize inbound requests for CEO engagement
• Design and manage intentional travel and engagement strategies
• Identify and maintain awareness of key external stakeholders across policy, corporate, and philanthropic sectors
• Prepare executive briefing materials, including objectives, messaging, and stakeholder context
• Draft and refine CEO communications, including social media content and priority correspondence
• Serve as the primary in-room coordinator at high-profile events and convenings
• Capture insights and manage a structured follow-up system for meeting outcomes
• Coordinate across internal teams to ensure alignment for CEO engagements

Requirements

• Experience in executive office, political, policy, nonprofit, or high-level external affairs environments
• Bachelor’s degree or equivalent professional experience
• Proven experience in roles such as Chief of Staff, senior scheduler, or executive office lead
• Exceptional judgment in prioritization and strategic decision-making
• Strong executive presence and ability to interact with high-profile stakeholders
• Exceptional writing ability for executive-level communications
• Ability to manage complex logistics and fast-moving environments
• High level of discretion and confidentiality
• Ability to work on-site in Washington, D.C. five days per week
• Ability to travel locally and occasionally overnight

Preferred Qualifications

• Master’s degree in public policy, political science, or communications
• Background in congressional, White House, or high-level government environments
• Familiarity with military, veteran, or national security ecosystems
• Experience with CRM systems such as Salesforce
• Experience managing high-level stakeholder events or conferences

About the Company

Blue Star Families is the largest nonprofit dedicated to making military life better for families. We support over 1.5 million military- and veteran-connected family members through a national network of 300,000+ members and local chapters across the country.