Site Operations Coordinator

About the Company

Neostella creates connected legal technology that brings together the data, workflows, and systems legal teams rely on every day. Recognized as one of Forbes’ Best Startup Employers in the Americas for 2026, we are building systems designed for the way modern teams actually work.

Responsibilities

• Support day-to-day operations of the Philippines site, including office supplies, inventory, and facilities maintenance
• Serve as the local point of contact for employees, visitors, vendors, and building administration
• Support HR and People teams with onboarding, offboarding, and employee engagement initiatives
• Coordinate with vendors for service delivery and assist with invoice tracking and expense documentation
• Assist with payroll coordination by collecting and submitting required local inputs
• Provide administrative support for local labor, corporate, tax, or regulatory compliance
• Support the recruiting team with local coordination, scheduling, and candidate experience

Requirements

• 3+ years of experience in site coordination, office administration, or people operations
• Experience managing office operations, vendors, supplies, and onboarding logistics
• Basic exposure to HR administration and payroll inputs
• Strong organizational, time management, and prioritization skills
• Proficiency in Microsoft Office and Google Workspace
• English proficiency (B2/C1 level preferred)
• Ability to work on-site in Cebu City

Preferred Qualifications

• 4–5 years of experience in high-growth environments like technology or startups
• Experience supporting Talent Acquisition or Employee Engagement teams
• Familiarity with HRIS, ATS, or expense management tools
• Basic understanding of local employment administration and statutory documentation in the Philippines