Site Administrator

Responsibilities

• Manage site inductions, including employee registration, profile updates, and client coordination
• Coordinate safety-critical medical appointments, including booking, confirmations, and result management
• Process safety glasses prescription requests in liaison with the Health & Safety team
• Prepare weekly reports, take meeting minutes, and update weekly scoring tabs
• Support onboarding for new starters, including contract management and document verification
• Manage staff holiday records, issue forms, and address related queries
• Provide timesheet and payroll support, including addressing queries and processing lodging applications
• Assist with general HR duties such as maintaining attendance records and communicating staff updates
• Coordinate training details and maintain tracking lists for attendees
• Manage administrative tasks including daily/weekly reports, contract copies, and visitor pass requests

Requirements

• Proven administrative experience, preferably in a site-based role
• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities
• Familiarity with office management procedures and basic accounting principles
• Experience in the civil engineering or construction industry is a plus but not required

Benefits

• Competitive salary
• Opportunities for career advancement
• Supportive and dynamic work environment

About the Company

Joseph Gallagher Limited is one of the UK's leading civil engineering and tunnelling contractors. As a family-owned business, we deliver expertise with a core focus on client satisfaction, honesty, and quality. We are committed to a culture of safety and wellbeing through our award-winning LIFE programme.