Site Admin Assistant

Responsibilities

• Maintain and update site personnel records, attendance, timesheets, and leave records
• Prepare daily, weekly, and monthly administrative reports
• Coordinate mobilization and demobilization of employees to and from project sites
• Manage site correspondence, emails, letters, and document filing systems
• Assist in processing gate passes, work permits, and site access documentation
• Maintain records of manpower deployment and accommodation arrangements
• Coordinate transportation and logistics requirements for site personnel
• Monitor office supplies, stationery, and site administrative inventory
• Support onboarding and induction activities for new employees
• Liaise with HR, Payroll, Procurement, and Finance departments
• Maintain records of company assets assigned to site personnel
• Assist project management in preparing client-required documentation
• Ensure compliance with company policies, client requirements, and HSE procedures
• Organize meetings and prepare minutes of meetings
• Handle telephone calls, visitor coordination, and general office administration

Requirements

• Diploma or Bachelor's Degree in Business Administration, Commerce, or related field
• 2–5 years of administrative experience in Oil & Gas, EPC, Construction, or Industrial projects
• Familiarity with site administration procedures and manpower management
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Experience in handling timesheets, employee records, and document control
• Knowledge of UAE labor and site documentation requirements is an advantage

Preferred Qualifications

• Working knowledge of project management tools such as Primavera P6 or MS Project
• Strong analytical and organizational skills

About the Company

With a legacy of over 40 years, GCG Engineering Services excels in delivering cutting-edge solutions and aftermarket support for precision instruments, metering systems, flow controls, heat exchangers, automation, plus electrical & instrumentation bulk trading.