Site Admin Assistant

Responsibilities

• Maintain and update site personnel records, attendance, timesheets, and leave records
• Prepare daily, weekly, and monthly administrative reports
• Coordinate mobilization and demobilization of employees to and from project sites
• Manage site correspondence, emails, letters, and document filing systems
• Assist in processing gate passes, work permits, and site access documentation
• Maintain records of manpower deployment and accommodation arrangements
• Coordinate transportation and logistics requirements for site personnel
• Monitor office supplies, stationery, and site administrative inventory
• Support onboarding and induction activities for new employees
• Liaise with HR, Payroll, Procurement, and Finance departments regarding site requirements
• Ensure compliance with company policies, client requirements, and HSE procedures
• Organize meetings, prepare minutes, and follow up on action items

Requirements

• Diploma or Bachelor's Degree in Business Administration, Commerce, or a related field
• 2–5 years of administrative experience, preferably in Oil & Gas, EPC, Construction, or Industrial projects
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Experience handling timesheets, employee records, and document control
• Knowledge of UAE labor and site documentation requirements is an advantage
• Strong coordination, communication, and organizational skills

Preferred Qualifications

• Working knowledge of project management tools such as Primavera P6 or MS Project
• Proven ability to manage multiple priorities and meet strict deadlines

About the Company

With a legacy of over 40 years, GCG Engineering Services excels in delivering cutting-edge solutions and aftermarket support for precision instruments, metering systems, flow controls, heat exchangers, automation, and electrical & instrumentation bulk trading. We support the Oil & Gas, Water, Power, and Industrial sectors, enhancing operational efficiency across the GCC region.