Service Administrative Assistant

Responsibilities

• Provide administrative support to the Service Department through research, reporting, and information handling
• Perform clerical functions including preparing correspondence, billings, contracts, and document control
• Maintain digital and manual filing systems and perform basic bookkeeping
• Prepare documents such as change orders, proposals, memos, and transmittals using Microsoft Office
• Analyze incoming correspondence to determine significance and plan distribution
• Conduct internet research and compile data for project managers
• Assist with travel arrangements for Service Technicians
• Record, transcribe, and distribute meeting notes
• Support safety culture by adhering to OSHA policies and regulations

Requirements

• High school graduate or equivalent
• 3 years of experience in administrative support
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Typing speed of at least 45 words per minute
• Ability to receive instruction and supervision

About the Company

Span Construction & Engineering, Inc. is a construction and engineering firm dedicated to safety, core values, and building strong client relationships.