Senior Workplace Coordinator

Responsibilities

• Manage event and community engagement, including planning gatherings and sustainability programs while managing associated budgets.
• Oversee office management to ensure spaces are functional, aesthetically pleasing, and aligned with organizational needs.
• Manage physical security operations, including access control, CCTV monitoring, and visitor management protocols.
• Act as the workplace champion for UK health, safety, and security compliance (Health and Safety at Work Act 1974).
• Maintain and audit physical security logs and surveillance data in adherence to UK GDPR and the Data Protection Act 2018.
• Lead emergency preparedness, including risk assessments and coordinating fire warden/first aid training.
• Monitor and manage service contracts and budgets to ensure high-quality experiences at optimal costs.
• Gather employee feedback to continuously improve the workplace experience and automate manual processes.

Requirements

• Proven experience in workplace, office, property, or facilities management.
• Experience managing significant budgets (up to £1M).
• Strong organizational skills with a focus on building relationships and optimizing processes.
• Knowledge of workplace technology and current trends in hybrid work environments.
• Proficiency with Slack, G'Suite (especially spreadsheets), and Notion.
• Experience in event planning and community building.
• A proactive, "get your hands dirty" attitude toward operational priorities and supplier negotiations.

Benefits

• Your own Pleo card for seamless spending.
• Catered lunches or a lunch allowance for work days.
• Comprehensive private healthcare.
• 28 days of holiday plus public holidays.
• Access to mental health and well-being support via MyndUp.
• Paid parental leave.

About the Company

Pleo is a spend management platform that builds solutions to make managing money seamless and empowering for finance teams and employees alike. With over 850 people across 100+ nationalities, we are a driven, progressive, and kind team committed to delivering the future of business spending.