Senior Operations Coordinator

Responsibilities

• Serve as the primary coordination point between the Biological and Life Sciences (BLS) Division, service providers, and University departments.
• Support the Academic Operations Manager and HPP Research Project Manager in managing initiatives, service improvements, and cross-functional activities.
• Provide high-level administrative support, including preparing agendas, drafting reports, coordinating meetings, and recording minutes.
• Manage departmental HR administration tasks such as onboarding coordination, probation tracking, and performance cycle administration.
• Support financial processes by tracking budgets, processing requests, monitoring expenditures, and assisting with forecasting.
• Coordinate the planning and execution of divisional events, workshops, and internal programs, including vendor engagement and logistics.
• Manage business travel arrangements for division leadership, including flights, accommodation, and visas.

Requirements

• Bachelor's degree in Human Resources, Business Administration, Education, Event Management, or a related field.
• Minimum of 8 years of experience in administrative coordination, operations support, or project coordination within a complex organization.
• Proven experience in event coordination, budget tracking, and procurement.
• Strong organizational, stakeholder management, and multitasking skills.
• Proficiency in Microsoft Office applications and enterprise systems (e.g., ERP or workflow tools).
• Excellent written and verbal communication skills.

Preferred Qualifications

• Postgraduate degree in a related field.
• Experience working within a higher education or research institution.
• Familiarity with organizational governance frameworks and operational procedures.
• Experience coordinating executive-level travel and logistics.
• Professional experience in the UAE and working knowledge of Arabic.

About the Company

Mohamed bin Zayed University of Artificial Intelligence (MBZUAI) is a research-driven institution dedicated to advancing the field of artificial intelligence through world-class education and groundbreaking research.