Senior Office Manager

Responsibilities

• Provide direct, hands-on support to the HK Managing Director, including diary, inbox, and stakeholder management
• Coordinate executive travel, including flights, hotels, and ground transport
• Manage MD expenses and maintain a signatures-pending log
• Prepare executive presentations, reports, briefing packs, and business communications
• Lead end-to-end coordination of meetings and strategic events in Hong Kong
• Lead the Hong Kong office expansion, including post-move coordination and stabilisation
• Manage and develop the Office Manager
• Own vendor contract management and support budget tracking
• Ensure compliance with HK Occupational Safety & Health and Labour Department requirements

Requirements

• 8–10+ years of progressive experience in office management or executive administration
• Proven experience as an EA supporting executives with diary and travel coordination
• Demonstrated experience leading a complex office move or large-scale facilities project
• Strong vendor management and contract negotiation skills
• Exceptional written and verbal communication skills
• Fluent in English; proficiency in Cantonese and/or Mandarin strongly preferred
• High degree of discretion and professionalism
• Background in financial services (hedge fund, private equity, VC) or fast-growing start-ups preferred

About the Company

IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity across the US, Europe, Asia Pacific, and India.