Senior Facilities Coordinator

Responsibilities

• Manage front desk operations, including greeting visitors, directing guests, and ensuring compliance with visitor policies
• Coordinate office area tours for new hires and visitors
• Maintain a tidy and presentable reception area and conference rooms
• Handle daily upkeep tasks such as work orders, document management, and workstation arrangement
• Oversee pantry inventory and coordinate restocking of snacks, beverages, and kitchen essentials
• Manage catering for office meetings, breakfasts, lunches, and special employee events
• Receive, sort, and distribute daily mail and deliveries
• Order office supplies, maintain inventory, and initiate purchase orders
• Provide administrative helpdesk support and maintain facility documentation
• Assist with office security procedures and handle time-sensitive or confidential materials

Requirements

• 3-5 years of proven experience as a Facility Coordinator, Office Admin, or in a similar role
• Proficiency in Google Workspace and Microsoft Office Suite
• Strong organizational, multitasking, and problem-solving skills
• Excellent interpersonal and communication skills for interacting with all levels of personnel and external vendors
• Ability to work independently with minimal supervision and adapt to changing priorities
• Ability to lift up to 40 lbs as needed for office tasks

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business Administration or a related field
• Experience working in a high-tech, fast-paced technical office environment
• Previous experience in customer support roles
• Certified Notary Public in the state of Colorado

About the Company

IonQ is the world’s leading quantum platform and merchant supplier, delivering integrated quantum solutions across computing, networking, sensing, and security. We are building the world’s best quantum computers to solve the world’s most complex problems in fields ranging from drug discovery to cybersecurity.