Senior Executive Recruiting Coordinator

About the Company

Owner is an AI-native system that helps local business owners, starting with restaurants, succeed by automating essential tasks like website management, online ordering, CRM, and POS. The company is a fast-growing, remote-first organization headquartered in San Francisco.

Responsibilities

• Own the full scheduling lifecycle for Director-level and above interviews, including complex virtual loops across multiple time zones
• Serve as the primary on-site host for in-person interviews at the Presidio office, providing a white-glove experience
• Manage logistical details for in-person interview days, including space reservations, AV setup, and hospitality
• Act as the main point of contact for executive candidates, providing professional and warm communication
• Maintain meticulous records in the ATS and scheduling tools, tracking feedback deadlines and follow-ups
• Identify and flag scheduling conflicts or process bottlenecks early with proactive solutions

Requirements

• 3+ years of experience in recruiting operations, recruiting coordination, or executive coordination
• Hands-on operations experience supporting senior stakeholders
• Proven track record of delivering high-quality candidate or client experiences
• Exceptional organizational skills and attention to detail
• Ability to manage multiple active interview processes simultaneously
• Comfort with ambiguity and fast-paced, evolving environments
• Strong written and verbal communication skills
• Proficiency with modern scheduling and ATS tools (Ashby experience is a plus)
• Curiosity regarding AI use cases for productivity

Benefits

• Base salary range of $110,000–$120,000
• Generous pre-IPO equity package
• Comprehensive health coverage
• Unlimited PTO
• Additional fun perks