Senior Executive Recruiting Coordinator

Responsibilities

• Own the full scheduling lifecycle for Director-level and above interviews, managing complex virtual loops across multiple time zones.
• Serve as the primary on-site host for in-person interviews at the San Francisco office, providing a white-glove candidate experience.
• Manage all logistical details for interview days, including space reservations, AV setup, guest access, and hospitality.
• Act as the main point of contact for executive candidates, ensuring professional and warm communication throughout the process.
• Maintain meticulous records in the ATS and scheduling tools, tracking interview details, feedback deadlines, and follow-ups.
• Identify and resolve scheduling conflicts, availability gaps, or process bottlenecks proactively.
• Support office operations and contribute to a positive, professional office environment.

Requirements

• 3+ years of experience in recruiting operations, recruiting coordination, or executive coordination.
• Proven experience supporting senior stakeholders and high-level leadership.
• Hands-on operations experience with a track record of delivering high-quality service.
• Exceptional organizational skills and extreme attention to detail.
• Proficiency with modern scheduling tools and Applicant Tracking Systems (ATS).
• Strong written and verbal communication skills with a professional presence.
• Ability to thrive in a fast-paced, ambiguous, and evolving environment.
• Must be able to work in a hybrid capacity from our San Francisco headquarters (4 days a week).

Preferred Qualifications

• Experience using Ashby.
• Curiosity regarding AI and a willingness to test AI use cases to increase recruiting efficiency.

Benefits

• Competitive base salary ($110,000–$120,000).
• Generous pre-IPO equity package.
• Comprehensive health coverage.
• Unlimited PTO.
• Additional office perks.

About the Company

Owner is an AI-native system that helps local business owners, starting with restaurants, succeed in the digital age. We build the tools that replace fragmented software, powering everything from websites and online ordering to CRM and POS systems. Our mission is to empower tens of millions of local business owners with technology that drives demand and automates growth.