Senior Executive Assistant

Responsibilities

• Provide comprehensive administrative support to the EVP of Marketing, including managing a complex calendar and arranging all travel logistics and itineraries.
• Ensure the executive is fully prepared for all meetings by delivering required materials and research in a timely manner.
• Coordinate department-wide marketing meetings, internal sessions, and external filmmaker engagements.
• Facilitate efficient communication between the EVP and various departments, including publicity, creative advertising, production, and distribution.
• Maintain and distribute the master marketing department calendar.
• Prepare memos, presentations, meeting agendas, and monthly expense reports.
• Coordinate festival consideration screenings and other publicity or awards-related events for staff, press, and talent.
• Track publicity coverage across print, online, and broadcast media.
• Remain available outside standard working hours, including evenings and holidays, to ensure seamless operations.

Requirements

• Bachelor's degree or equivalent level of experience.
• At least 2+ years of experience managing a busy desk.
• Proven ability to handle confidential information with extreme discretion.
• Proficiency in operating and troubleshooting iOS systems (Mac, iPhone, iPad).
• Excellent operational knowledge of Microsoft Office and Outlook.
• Exceptional organizational, communication, and follow-through skills.
• Ability to manage multiple conflicting priorities and deadlines with speed and accuracy in a fast-paced environment.

Preferred Qualifications

• Experience supporting a high-level executive within the Entertainment industry (Studio, film, publicity, or agency environment).
• Enthusiasm for film and television, particularly specialty or arthouse films.
• Familiarity with the Searchlight brand, films, and upcoming slate.

About the Company

Searchlight Pictures is a global specialty film and television company that develops, produces, finances, and acquires motion pictures and series for worldwide theatrical and streaming releases. As part of The Walt Disney Studios, Searchlight has amassed numerous Academy Awards and continues to produce critically acclaimed content for global audiences.