Senior Executive Assistant

Responsibilities

• Provide high-level executive organizational and administrative support to the Senior Vice Chancellor of Administration, Economic Development, and CFO.
• Manage a complex leadership calendar, balancing conflicting priorities and scheduling appointments.
• Develop high-level documents, planning materials, reports, and presentations, including those containing financial data.
• Coordinate and implement support for high-level meetings and committees, including preparation, participant correspondence, and follow-up.
• Assist in the planning and execution of large-scale programs, events, or initiatives for the Budget, Finance, and Administrative Units.
• Manage written communication on behalf of the Senior Vice Chancellor and serve as an internal/external representative as necessary.
• Provide administrative management and supervision for the Office of the Senior Vice Chancellor, acting as the primary point of contact.
• Support budget and grant management and coordination.

Requirements

• Bachelor's degree in accounting, finance, business administration, communication, higher education administration, or an equivalent combination of education and experience.
• Minimum of 5 years of professional administrative experience supporting busy executives in a fast-paced environment.
• Proficiency in Microsoft Office Suite, with advanced skills in Outlook calendaring, Excel, and PowerPoint.
• Strong written communication skills and the ability to draft complex reports.
• Ability to work independently, manage multiple priorities, and meet tight deadlines.

Preferred Qualifications

• Five or more years of experience supporting senior-level executives and high-performing teams.
• Familiarity and comfort working within a college or university setting.

Benefits

• Medical, prescription drug, and dental coverage.
• Paid vacation, holidays, and various leave programs.
• Competitive retirement benefits, including defined contribution plans.
• Employee and dependent educational benefits (where applicable).
• Life insurance and employee discount programs.

About the Company

Rutgers University-Newark (RU-N) is an urban public research university and anchor institution located in Newark, New Jersey. As part of Rutgers, The State University of New Jersey, RU-N is committed to excellence in research, teaching, and community engagement.