Senior Executive Assistant

Responsibilities

• Support the Chief Operating Officer by managing a dynamic calendar and prioritizing meetings
• Coordinate complex travel arrangements and create seamless itineraries
• Prepare meeting materials, set agendas, and capture actionable notes
• Monitor progress of strategic initiatives and keep the COO informed of timelines
• Serve as a connector between the COO’s office and internal teams
• Support internal communications by drafting updates and gathering talking points
• Plan and coordinate leadership meetings, offsites, and internal events
• Handle sensitive information with high levels of discretion and professionalism

Requirements

• 5+ years of experience in executive support or administrative coordination
• Bachelor’s degree or equivalent work experience
• Proven ability to manage complex calendars and shifting priorities
• Experience coordinating multi-stop international travel and time zone changes
• Proficiency in Google Workspace
• Experience with Airtable or similar project visibility tools
• Strong professional communication skills

Benefits

• Professional development and mentorship
• Generous paid time off and holiday allowances
• Paid parental leave
• Retirement and pension plans with contribution matching
• Fertility and family support
• Healthcare coverage
• Pet insurance
• Lifestyle spending accounts
• Commuter benefits
• Annual bonus eligibility
• Volunteering opportunities
• AI Enterprise License and training

About the Company

PMG is a global independent marketing services and technology company that leverages business strategy, creative, media, and insights to deliver cutting-edge digital solutions. Named Ad Age Best Places to Work for 11 years in a row, PMG employs over 900 people globally serving ambitious brands across 85+ countries.