Senior Executive Assistant

Responsibilities

• Provide high-level, strategic administrative and operational support to attorney firm leadership.
• Manage complex and dynamic calendars, ensuring effective use of executive time and real-time awareness of availability.
• Serve as a primary point of contact for executives, handling sensitive and confidential communications with discretion.
• Coordinate complex travel arrangements, including itinerary planning and proactive monitoring of schedule changes.
• Manage attorney time entry processes and serve as a liaison with the billing department to ensure accurate client invoicing.
• Prepare meeting logistics, including agendas, materials, and A/V setup, and capture action items during meetings.
• Maintain organized electronic and physical filing systems and manage the document lifecycle.
• Support firm initiatives by collecting, organizing, and synthesizing information for executive review.

Requirements

• 10+ years of experience providing executive-level support to senior leadership.
• Exceptional organizational, communication, and time management skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Demonstrated ability to handle highly confidential and sensitive information with extreme discretion.
• Proven ability to prioritize competing demands and work independently in a fast-paced environment.
• High school diploma or equivalent required; Bachelor's degree preferred.

About the Company

Munger, Tolles & Olson LLP is one of the nation’s premier law firms, tackling high-profile cases across a wide range of industries. We provide an exciting and collaborative work environment and are committed to recruiting and retaining the best professional talent to support our attorneys with a focus on service and excellence.