Senior Executive Assistant

About the Company

Handshake was founded on a simple belief that everyone deserves a path to a great career, regardless of where they went to school or who they know. Today, we power 25 million job seekers, 1 million+ employers, and 1,600 educational institutions.

Responsibilities

• Manage complex calendars and meeting coordination for three C-level executives
• Schedule internal and external meetings and prepare meeting materials
• Book travel, including flights, hotels, and ground transportation, and prepare itineraries
• Manage expenses and expense reporting for executive leaders
• Act as a strategic partner by anticipating needs and streamlining operations
• Support special projects and cross-functional initiatives, tracking deliverables and deadlines
• Plan team events, offsites, and annual week-long onsites
• Coordinate interviews with the recruiting team to ensure a seamless candidate experience
• Serve as a professional representative for executive guests and visitors in the San Francisco office
• Leverage AI-powered tools and technology to automate routine tasks and increase efficiency
• Exercise exceptional judgment and discretion with confidential business and personnel matters

Requirements

• 5+ years of Executive Assistant experience supporting senior executives
• Experience in a high-growth technology company or fast-paced environment
• Proven ability to support multiple senior leaders simultaneously
• Outstanding verbal and written communication skills
• Exceptional organizational and project management abilities
• Demonstrated ability to maintain confidentiality and navigate sensitive situations
• Experience planning complex travel, offsites, and team events
• Proficiency in Google Workspace, Slack, Zoom, and Workday
• Ability to operate effectively in ambiguous environments

Preferred Qualifications

• Experience leveraging AI and automation tools to improve administrative workflows
• High emotional intelligence and strong interpersonal skills