Senior Event Coordinator

Responsibilities

• Plan, coordinate, and execute sophisticated events for a diverse audience of legal and ministry leaders
• Manage event budgets from start to finish, ensuring fiscal responsibility and quality
• Lead planning meetings, assign responsibilities, and manage complex timelines using project management tools
• Identify and secure venues by drafting RFPs, overseeing site selection, and managing contract execution
• Coordinate event logistics including catering, room setups, décor, ground transportation, and vendor relationships
• Manage attendee accommodations and rooming lists
• Travel to event locations to manage on-site operations and serve as the primary point of contact
• Partner with internal teams to oversee registration logistics, audiovisual requirements, and production needs

Requirements

• 5+ years of experience in event or conference coordination
• Strong project management abilities and organizational skills
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
• Exceptional interpersonal and communication skills, including written and verbal
• Ability to travel 40–60 days per year, including international travel
• Valid UK work permit or UK citizenship
• Ability to work a flexible schedule to accommodate international time zones

Preferred Qualifications

• Bachelor's degree
• Experience coordinating events for high-profile guests or speakers
• Familiarity with event registration tools (e.g., Cvent) and project management tools (e.g., Trello)

About the Company

ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people.