Senior Departmental Administrative Assistant

Responsibilities

• Provide comprehensive administrative, financial, and student-related support to the Department of Community, Culture and Global Studies.
• Manage Teaching Assistant (TA) allocations, including advertising positions, coordinating hires, and handling contracts.
• Oversee the recruitment and onboarding processes for new Faculty, Sessional, and Staff hires.
• Support the Appointment, Reappointment, Promotion, and Tenure (ARPT) processes by preparing confidential dossiers and taking meeting minutes.
• Manage departmental financial processes, including processing honoraria, reconciling expenses, and managing the department credit card.
• Coordinate logistics for departmental events, seminars, workshops, and conferences.
• Assist with education plan management, course scheduling, and student registration updates.

Requirements

• Undergraduate Degree in a relevant discipline.
• 3+ years of related administrative experience.
• Proficiency in MS Office (Word, Excel, Access, Publisher, Outlook, and PowerPoint).
• Typing speed of at least 60 wpm.
• Working knowledge of Adobe PDF.
• Strong ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent oral and written communication skills.

Preferred Qualifications

• Experience working within a university setting providing administrative support to executives.
• Familiarity with University policies and procedures.

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. UBC is committed to fostering an inclusive and diverse community that supports students, faculty, and staff in their pursuit of excellence.