Senior Coordinator - Executive Support

Responsibilities

• Provide high-level executive administrative support to office leadership, including calendar management, travel research, and event staffing.
• Manage complex and evolving presidential and executive calendars, including meeting coordination and venue reservations.
• Oversee the reception area of the Office of the President, ensuring a professional visitor experience and managing multiple phone lines.
• Serve as a key point of contact for senior University administrators, Deans, Trustees, and other high-level constituents.
• Maintain accurate internal records, contact databases, and meeting materials while ensuring the highest level of diplomacy and discretion.
• Promote operational excellence and collaboration across the office to ensure efficiency and high-quality work products.

Requirements

• Bachelor’s degree required.
• Minimum of 2 years of related administrative experience.
• Demonstrated knowledge of modern office practices and procedures.
• Strong verbal and written communication skills with a superior customer service orientation.
• Proven ability to manage multiple tasks, competing priorities, and sensitive confidential matters.
• Ability to work occasional early mornings, evenings, and weekends as needed.

Preferred Qualifications

• Prior experience supporting an executive-level office or high-ranking official.

About the Company

Columbia University is a leading research university located in New York City, dedicated to excellence in education, research, and service to the global community.