Senior Administrative Coordinator

Responsibilities

• Provide complex administrative support to the WCHP Dean’s Office, including managing workflows, calendars, and communications for multiple leaders.
• Serve as a primary administrative point of contact for college-level operational questions and routing issues.
• Maintain office procedures, shared systems, records, and files to ensure operational continuity.
• Coordinate logistics for college-level meetings, retreats, orientations, and special events.
• Support the Director of Finance & Administration with purchase orders, reimbursements, budget tracking, and data gathering.
• Assist with personnel-related processes including onboarding coordination, contract routing, and compliance documentation.
• Support academic and student affairs initiatives, including accreditation documentation and program reviews.
• Draft and distribute administrative communications on behalf of college leadership.

Requirements

• 4–5 years of progressively responsible administrative experience.
• Bachelor’s degree preferred; Associate’s degree with equivalent experience will be considered.
• Strong organizational, communication, and problem-solving skills.
• Demonstrated ability to manage competing priorities and maintain strict confidentiality.

Preferred Qualifications

• Experience working in higher education or a similarly complex organizational environment.

Benefits

• Multiple health, dental, and vision plan options.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, personal time, and 12+ holidays per year.
• Educational benefits: UNE tuition waiver for employees, spouses, and domestic partners.

About the Company

The University of New England is Maine’s largest private university, offering a supportive community and hands-on learning across multiple coastal campuses and online. We are a leading provider of health professionals and home to Maine’s only medical and dental colleges.