Senior Administrative Assistant

Responsibilities

• Serve as the central connection between families, educators, leadership, and the university to ensure seamless operations.
• Manage childcare management systems and online platforms, including data entry and database administration.
• Perform data analysis regarding enrollment, waitlists, attendance, and parent portals to support program decision-making.
• Coordinate project management tasks, including collaboration with the Department of Teacher Education and outside organizations.
• Manage day-to-day program operations, including scheduling and managing student employees.
• Ensure compliance with legal and regulatory requirements.
• Assist with center opening and closing procedures based on a varied schedule.

Requirements

• High School Diploma.
• 3 years of experience as an administrative assistant or secretary.
• Proficiency in Microsoft Office and Google Suite.
• Strong organizational skills and the ability to improve processes using technology.
• Ability to work a flexible schedule (Center hours are 7:30 am - 5:30 pm; opening or closing may extend these hours).
• Experience working with staff, families, and the public in a professional and responsive manner.

Preferred Qualifications

• Associate degree in business or a related field.
• 5 years of experience in an administrative assistant or secretary role.
• Previous experience working in a childcare center.
• Microsoft Office Expert or Master Certification.
• Affinity for Marianist values, including inclusive excellence.

About the Company

The University of Dayton is a Catholic, Marianist institution committed to the dignity of every human being. The Bombeck Family Learning Center provides a positive, connected environment for children and families, supported by a community dedicated to excellence and inclusion.