Senior Administrative Assistant for Advancement Operations and Relations

Responsibilities

• Provide advanced administrative support to the Associate Vice President for Advancement Operations and the Assistant Vice President for Advancement Relations.
• Manage complex calendars, schedule meetings, reserve spaces, and distribute meeting minutes.
• Handle requisition and procurement support, including processing travel expense reports and managing vendor relationships.
• Deliver high-level customer service by addressing inquiries and concerns from donors and potential donors.
• Prepare and distribute communications such as emails, memos, newsletters, presentations, and meeting agendas.
• Maintain and update manuals, dashboards, policies, procedures, and reports for internal and external stakeholders.
• Provide project management support for the Division of IA, including tracking confidential files and managing digital data repositories.
• Draft standard documents and distribute agreements through various media including Adobe Sign.

Requirements

• High school diploma and five years of related work experience (or an equivalent combination of education and experience).
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Strong customer service focus with a professional demeanor and ability to interface with donors with diplomacy and tact.
• Excellent written and verbal communication skills, including the ability to compose business correspondence.
• Strong organizational and time management skills with the ability to prioritize a diversified workload.
• Ability to use independent judgment, perform fact-finding, and multi-task effectively.

Preferred Qualifications

• Bachelor’s degree.

About the Company

Spelman College is a leading institution dedicated to excellence in education and leadership. We are an Equal Opportunity Employer and maintain a smoke-free campus.