Senior Administrative Assistant

Responsibilities

• Provide high-level administrative support to the Vice Chair, Division Chief, and research leadership within the Department of Radiology
• Manage complex calendars, schedule meetings, coordinate conferences, and arrange travel
• Prepare and process expense reports, correspondence, and various departmental documents
• Screen incoming calls and visitors, acting as a professional liaison between the administrative office and other university departments
• Maintain and organize confidential files, records, and contact lists
• Coordinate departmental events and research-related initiatives
• Assist in the preparation of reports, lectures, slides, and manuscripts
• Track time-off requests and organize monthly timesheets for signature

Requirements

• Bachelor’s degree or equivalent in education and experience
• At least three years of related administrative experience
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Excellent verbal and written communication skills
• Strong organizational ability and the capacity to manage multiple deadlines with minimal supervision
• Demonstrated ability to handle confidential information with professionalism and discretion

Preferred Qualifications

• Previous experience in a medical academic environment

About the Company

Columbia University is a leading research institution located in New York City, dedicated to excellence in education, research, and clinical care.