Senior Administrative Assistant

Responsibilities

• Provide professional administrative, financial, and human resources support to Managers and their teams within BMO Capital Markets.
• Manage complex calendars, meeting invitations, room bookings, and travel arrangements.
• Coordinate and monitor departmental budgets, processing invoices and tracking expense claims.
• Support strategic initiatives by tracking metrics, milestones, and preparing tailored communications or presentations.
• Lead the planning and implementation of department events and coordinate staff training requirements.
• Maintain organized filing systems and ensure business documentation is readily available.
• Manage office supplies inventory and liaise with vendors regarding premises and building-related matters.
• Oversee vacation and absence scheduling to ensure alignment with critical business needs.
• Provide coaching and mentoring to junior administrative staff.

Requirements

• 3-5 years of experience in an administrative or professional support function.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Proven analytical and problem-solving skills.
• Ability to collaborate effectively with internal and external stakeholders.

Preferred Qualifications

• Post-secondary degree in a related field of study.
• Specialized knowledge in financial or corporate administrative environments.

Benefits

• Competitive salary and total compensation package.
• Health insurance and accident/life insurance.
• Retirement savings plans.
• Tuition reimbursement and professional development opportunities.

About the Company

BMO is a leading North American bank driven by a shared purpose: to Boldly Grow the Good in business and life. We provide personal and commercial banking, wealth management, and investment services to more than 12 million customers globally. We are committed to creating lasting, positive change for our customers, our communities, and our people.