Senior Academic Coordinator

Responsibilities

• Coordinate graduate admissions processes, including application tracking, offer preparation, and student onboarding.
• Support international students with visa processing and documentation in collaboration with the Office of International Education.
• Serve as the departmental liaison to the Registrar’s Office for course scheduling, classroom updates, and degree certification.
• Manage graduate curriculum administration, including maintaining doctoral handbooks and coordinating committee meetings.
• Monitor graduate student academic progress, registration tracking, and milestone reviews.
• Coordinate the logistics and administration of Basic Exams and doctoral defenses.
• Assist with the planning and execution of doctoral hooding ceremonies and departmental commencement events.
• Maintain alumni records and support departmental communication efforts.

Requirements

• Minimum of 3 years of administrative support experience.
• Successful completion of a pre-employment background check.
• Strong interpersonal, communication, planning, and problem-solving skills.

Preferred Qualifications

• Experience in higher education or student services.
• Ability to interact effectively with a diverse population of internal and external partners.

Benefits

• Comprehensive medical, prescription, dental, and vision insurance.
• Generous retirement savings program with employer contributions.
• Tuition benefits and ample paid time off.
• Access to a fitness center and a free Pittsburgh Regional Transit bus pass.
• Support through a Family Concierge Team for childcare needs.

About the Company

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. We are a community that challenges the curious to deliver work that matters, inventing the future through groundbreaking research, big data, and hands-on learning.