Secretary

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments
• Prepare, format, and distribute correspondence, reports, and presentations
• Maintain organized digital and physical filing systems
• Answer phones, greet visitors, and provide customer service
• Coordinate office operations, including supplies and vendor liaison
• Transcribe meeting notes and maintain detailed minutes
• Support multiple team members by prioritizing tasks and managing deadlines
• Assist with event planning, travel arrangements, and logistical coordination
• Perform general administrative duties like mail distribution and document scanning

Requirements

• High school diploma or equivalent
• Proven experience with Microsoft Office Suite
• Excellent written and verbal communication skills in English
• Strong organizational and time management abilities
• Ability to multitask and manage multiple priorities
• Proficiency in data entry and record-keeping
• Professional demeanor and strong interpersonal skills
• Ability to work collaboratively within a team

Preferred Qualifications

• 1-3 years of administrative or secretarial experience in a corporate setting
• Associate degree or relevant administrative certification
• Experience with scheduling software and office management systems
• Familiarity with basic accounting or financial record-keeping
• Knowledge of office protocols and business etiquette
• Experience supporting executive-level staff
• Bilingual capabilities in English and Indonesian