Secretary

Responsibilities

• Serve as the first point of contact for visitors and maintain a welcoming office environment
• Manage incoming and outgoing communications including phone calls and emails
• Schedule and coordinate meetings, appointments, and conference calls
• Take accurate meeting minutes and prepare concise summaries
• Maintain efficient digital and physical filing systems
• Draft and proofread business documents, memos, and reports
• Manage office supplies inventory and place orders
• Arrange travel itineraries and process expense reports
• Safeguard confidential information and departmental files
• Collaborate with team members to streamline office procedures

Requirements

• Proven experience as a Secretary or Administrative Assistant
• Strong organizational and multitasking skills
• Excellent written and verbal communication in English and Arabic
• High proficiency in MS Office (Word, Excel, Outlook)
• Ability to maintain confidentiality and exercise discretion
• High school diploma required
• Knowledge of local business etiquette in Lebanon
• Proactive problem-solving skills