Scheduling Administrative Assistant

Responsibilities

• Work closely with owners, managers, and technicians to provide professional service
• Serve as a conduit to enable the technician team to focus on job delivery
• Handle client interactions, requests, and concerns via email, phone, TEAMS, and online portals
• Manage internal scheduling with technicians and external scheduling with clients
• Utilize electronic filing systems for internal documentation and client deliverables
• Identify process changes to promote efficiency

Requirements

• 1-2+ years of administrative or scheduling experience
• High school diploma or equivalent
• Proficiency in Microsoft Word, Excel, and TEAMS
• Strong organizational and follow-up skills
• Excellent interpersonal and communication skills
• Ability to work independently and as part of a team

Benefits

• Health, dental, and vision insurance
• 401(k) with company match
• Paid Time Off (PTO) and holidays
• Opportunities for professional development and advancement

About the Company

Founded in 1989, Arapahoe Fire Protection is a leading fire protection company with offices in Aurora, Colorado Springs, and Wheat Ridge, Colorado. We are a family-owned company that values its employees and seeks future leaders.