Recruitment Administrator

Responsibilities

• Manage end-to-end recruitment administration including vacancy records and ATS configuration
• Create, publish, and monitor job advertisements across various recruitment platforms
• Coordinate candidate communications, interview scheduling, and meeting logistics
• Maintain accurate candidate files, recruitment records, and documentation control
• Prepare offer documentation, employment contracts, and manage approval workflows
• Manage reference checks, pre-employment screening, and compliance verification
• Coordinate onboarding documentation and track commencement requirements
• Maintain recruitment systems, CRM, and shared drives to ensure data integrity
• Produce recruitment activity reports, KPI dashboards, and hiring metrics
• Support process governance and continuous improvement of recruitment workflows

Requirements

• Previous experience in recruitment administration, talent acquisition coordination, or HR administration
• Experience using Applicant Tracking Systems (ATS) and recruitment platforms
• Strong organizational and administrative skills with high attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and cloud-based systems
• Ability to manage multiple priorities and maintain confidential records

Preferred Qualifications

• Experience within agency recruitment, RPO, or internal talent acquisition environments
• Knowledge of recruitment compliance and employment documentation processes
• Experience producing recruitment reports and analytics
• Exposure to CRM systems and recruitment technology platforms