Records Specialist

Responsibilities

• Create and maintain client/matter files using the Firm's Records Management System (RMS) and Document Management System (DMS)
• Manage the lifecycle of physical and electronic records, including creation, tracking, storage, and disposition
• Coordinate the transfer of files to off-site storage and retrieve files upon request
• Process incoming electronic and physical records and assist with file purging in accordance with retention policies
• Perform general clerical duties such as filing, labeling, and updating file information
• Conduct quarterly inventory of records and bi-weekly offsite storage facility runs
• Provide quality customer service and support to end users regarding the RMS system

Requirements

• 4-5 years of post-high school training or equivalent work experience
• Minimum 5 years of recent information and records management experience
• Proficiency in email, word processing, and data entry
• Strong organizational skills and high attention to detail
• Ability to lift and transport boxes weighing 25-30 pounds
• Ability to work independently with minimal supervision

Preferred Qualifications

• Experience working within a law firm environment
• Experience using NetDocuments, FileTrail, or similar Document and Records Management Systems

Benefits

• Competitive health, dental, and vision insurance plans
• Flexible paid time off (PTO) and holiday leave
• Retirement savings plan with profit sharing for eligible employees
• Flexible spending programs and health savings accounts
• Access to wellness programs and mental health support
• Professional development opportunities

About the Company

Dykema Gossett PLLC is a leading national law firm dedicated to providing exceptional legal services. We prioritize a supportive and inclusive workplace culture and are committed to providing a comprehensive benefits package that helps our team thrive both personally and professionally.