Records Management Specialist

Responsibilities

• Develop, implement, and administer a digital-first records management framework governing classification, retention, and lawful disposition.
• Maintain retention schedules, automated disposition rules, metadata controls, and access permissions within enterprise records management systems (ERMS).
• Ensure secure and auditable disposition of records in accordance with regulatory requirements and support audits or legal inquiries.
• Co-lead the implementation and optimization of digital enterprise records and content management platforms (DAMS, ERMS).
• Collaborate with IT to ensure secure storage, backups, and system performance.
• Work with the Digital Archives Specialist on digital preservation strategies and the structured transfer of records for permanent preservation.
• Provide departmental training on digital record classification, retention, and transfer responsibilities.

Requirements

• Bachelor’s degree in Records Management, Information Governance, Library and Information Science, Information Management, Business Administration, Law, or a related discipline.
• Minimum of 5–7 years of experience in records management or information governance within a digital-first institutional environment.
• Proven experience configuring or administering enterprise records management systems (ERMS) or content management platforms.
• Demonstrated experience developing retention schedules and supporting audits, legal holds, and regulatory reviews.
• Strong understanding of data protection, regulatory compliance, and digital classification frameworks.

Preferred Qualifications

• Professional certification in records or information governance (e.g., CRM, IGP).
• Experience in higher education, the public sector, or similarly regulated environments, particularly within the UAE.
• Familiarity with UAE regulatory frameworks related to records governance and international standards like ISO 15489.
• Knowledge of AI-enabled archival technologies and automation tools.

About the Company

Mohamed bin Zayed University of Artificial Intelligence (MBZUAI) is a research-driven institution dedicated to advancing the field of artificial intelligence.