Records Management Specialist

Responsibilities

• Develop and administer a digital-first records management framework governing classification, retention, and lawful disposition of institutional records
• Maintain retention schedules, automated disposition rules, and metadata controls within enterprise records management systems (ERMS)
• Monitor institutional compliance with governance policies and support audits, regulatory reviews, and legal inquiries
• Co-lead the implementation and optimization of digital enterprise records and content management platforms (DAMS, ERMS)
• Collaborate with IT to ensure secure storage, backups, and system performance
• Provide departmental training on digital record classification, retention, and transfer responsibilities
• Coordinate with the Digital Archives Specialist to ensure structured transfer of records designated for permanent preservation

Requirements

• Bachelor's degree in Records Management, Information Science, Library and Information Science, Information Management, Business Administration, Law, or a related field
• 5–7 years of experience in records management or information governance within a digital-first environment
• Proven experience configuring or administering enterprise records management systems (ERMS) or content management platforms
• Strong understanding of data protection, regulatory compliance, audit readiness, and legal hold procedures
• Experience implementing digital classification frameworks and metadata governance

Preferred Qualifications

• Professional certification in records or information governance (e.g., CRM or IGP)
• Experience in higher education, the public sector, or similarly regulated environments, particularly within the UAE
• Familiarity with AI-enabled archival technologies and automation tools
• Knowledge of UAE regulatory frameworks and international standards such as ISO 15489

About the Company

MBZUAI (Mohamed bin Zayed University of Artificial Intelligence) is a research-focused university dedicated to advancing the field of artificial intelligence.