Record/Document Management Specialist

Responsibilities

• Support the execution and day-to-day management of document control activities
• Maintain and continuously improve records management procedures and guidelines
• Submit monthly reporting consolidating key data from the records management system
• Establish and maintain document registers for all controlled documentation
• Upload, review, classify, distribute, and archive project documentation within Aconex
• Ensure document accuracy, version control, metadata integrity, and traceability
• Monitor document workflows to ensure timely reviews, approvals, and distributions
• Perform quality checks to ensure compliance with document numbering and naming conventions
• Coordinate with internal and external stakeholders to resolve document-related issues
• Support audits and compliance reviews

Requirements

• Extensive practical experience in a similar role and project context
• Subject matter expertise in integrated document and records management practices
• Proficiency in Document Management Systems (DMS) such as Aconex, M-Files, SharePoint, or OpenText
• Knowledge of change management principles and process improvement methodologies

About the Company

Anglo American is a leading global mining company reimagining the future of mining to improve lives. With a focus on the responsible production of copper, premium iron ore, and crop nutrients, the company integrates cutting-edge technology and sustainability across the entire mining value chain.